Collections

Collection concept

A collection groups related links and controls access for each participant.

Why it matters

• Organize links by campaign, client, or product.
• Control who can view or edit links.
• Scope analytics to specific collections.

How it connects

• Every link belongs to one collection.
• Participant roles are set per collection.

Switch the current collection

Use the collection name above the Links list to choose which collection you are working in.

Steps

1. Open Dashboard → Links.
2. Select the current collection name in the page heading.
3. Search for and choose an accessible collection.

Notes

• The selected collection is stored in the Links URL, so refresh, browser history, and shared links keep the same context.
• The current collection controls the Links heading, records, totals, and available actions.
• Switching the current collection does not change the workspace default collection.

Create a collection

Create a collection to organize links in your workspace.

Where to find it

• Dashboard → Library → Collections
• Dashboard → Links → current collection switcher

Steps

1. Open Collections.
2. Select New collection.
3. Enter a collection name.
4. Create the collection.

From the Links switcher, enter a new unique name and select Create. Hoko creates the collection and opens its empty Links view immediately.

Notes

• Names must be unique within the workspace.
• Plan limits may apply.
• If creation fails, the previous current collection remains active and the proposed name stays available for correction.
• Creating from Library or a link form does not change the current Links collection unless that flow explicitly activates it.

Collection name rules

Collection names keep your library organized.

Rules

• Name is required.
• Maximum length is 32 characters.
• Names must be unique in the workspace.

Tips

• Use descriptive names that match your campaigns.

Rename a collection

Rename a collection to keep labels consistent.

Where to find it

• Dashboard → Library → Collections

Steps

1. Open Collections.
2. Select Rename on a collection card.
3. Enter the new name.
4. Save the changes.

Notes

• Names must remain unique within the workspace.
• Links stay in the same collection.

Set default collection

Choose which collection is selected by default.

Where to find it

• Dashboard → Library → Collections

Steps

1. Open Collections.
2. Click Default on the chosen collection.

Notes

• The default button is disabled for the current default collection.
• The default is used when switching workspaces.

Remove a collection

Remove a collection and its access from the workspace.

Where to find it

• Dashboard → Library → Collections

Steps

1. Open Collections.
2. Select Remove on the collection card.
3. Confirm the removal.

Notes

• Links in the collection are removed from active views.
• Members lose access to that collection.
• The last remaining collection cannot be removed.

Troubleshooting

Use these fixes when collection actions fail.

Failed to create collection

• Confirm you have permission to create collections.
• Check name length and uniqueness.
• Verify plan limits.

Duplicate collection name

• Choose a different name.
• Search for existing collections with the same name.

Failed to rename collection

• Ensure the new name is unique.
• Keep the name under 32 characters.

Failed to set default collection

• Try selecting another collection.
• Refresh the page and retry.

Failed to remove collection

• Make sure it is not the only collection.
• Confirm you have delete permissions.